Human Resources

Web based Software Solution for Human Resource Management of Large Organizations

e-HRMS system is a comprehensive web based Human Resource Management System which covers complete HR activity cycle. It is a flexible and configurable system, which solves the problem of scalability in large and growing organizations.

e-HRMS increases efficiency of HR processes of various industries like manufacturing, service industry by bringing speed and transparency in the information flow and hence supports the crucial organization asset- Human Resource.

e-HRMS Benefits:

• Simplified HR-Admin Operations: e-HRMS reduces the huge bulk of paper work to be done by the HR department. There is a less duplication of work to be done for filling out forms and reports in the organization.
• Better Automated Control: Using e-HRMS the HR department can get directly from the system allowing them to maintain information about employees without interfering too much into their daily routines. It reduces duplication and saves valuable time and resources.
• Online System to provide mobility: As the system is completely web based. The employees, who are on tour, can provide or gather information from the online Employee Self Service Module. The information is automatically forwarded for approval, to higher level of authority who can gather them using the Management Self Service Module.
• Boost employee productivity and skills: Training programs can be arranged and feedback obtained through training program can be stored. The MBO Appraisal Model allows managers and team leaders with accurate decision support system for the improvement of the organization.
• User Friendly System: The Application front end is designed very simple and user friendly. System provides help on every form. System is showing rules and validation details while entering data. This reduces implementation time and system will be used effectively by normal users.
• Easy Configuration: It is possible to configure the system as per rules/ policies of organization. Flexibility of attendance parameters, leave type and rules, earning type and deductions, approval hierarchy, user rights, performance parameters / criteria, etc can be set as per company’s norms.
• Post Installation Support – Constant support is provided by team of professionals within short turn around time to make client understand of any inexplicable matters and also shore up to deal with any complex or exceptional cases.

Unique features adjoined for Service Sector:

• Branch wise attendance and salary administration and report generation
• Automated stagnation limits handling for banking sector
• DA calculation as per IBA norms
• State wise Professional tax structure
• Employee classification wise Pay scale definition and increment
• Specific Shift allocation for hospital industries

Unique features adjoined for manufacturing unit:

• Various reports like Form 18, Form 22, I-Card Register, salary register as per Factory Act
• Shift management and compensation management for continuous working plants
• Auto prepared Statutory PF-ESIC forms along with online return facility
• Employee accident management
• Separate attendance and salary parameters for technical and non-technical employees

ESS (Employee Self Service)

• Employees can access their personal-official information
• Employees can apply online leave, Overtime, Week-off change
• Shift change request
• Enables employees to apply online Claim for Leave Travel Allowance, Leave encashment
• Have Access to Pay Slip & Various Reports
• Employees can check the status of relevant application
• System populates alert to make employees aware of their transactions.

MSS (Manager Self Service)

• HODs (Managers) are provided with special rights to access several transactions and reports
• Have rights to approve/reject online leave, shift change, week-off change applications
• Can forward various applications to higher authorities for discussion
• Can forward man power request to HR department
• Automated system alert to make managers aware about pending transactions
• Automated system alert to make managers aware about pending transactions

Time Management System

• Attendance-Absence management based on parameter set for various employee grouping
• It handles Overtime Auto Calculation, Late coming reporting, C-Off generation
• Official & Personal gate pass management for outgoing employee
• Short Leave, Overtime, Extra Duty stipulations can be defined as per employee category
• Generation of various time attendance reports including muster roll form 22

Leave Management:

• Leave Enhance Master set multiple parameters for various types of leaves
• Facilitates above authority to sanction leave according to leave policy of the company
• Provision for online leave request approval/disapproval
• Automated time based Leave Accumulation
• Handles Leave Travels Allowance compensation
• Public-Company specific holiday declaration
• Leave balance with approved/unapproved/ cancellation/non-availed status

Shift Management:

• Department Head can control his employee’s Shift scheduling.
• Fixed and rotational shift management
• Continue shift scheduling facility so no need to create shift schedule every month
• Shift change provision for both single change and mutual Change with other employee
• Shift based compensation calculation
• Manual shift change amendment facility
• Approval based shift allocation system
• Half/Full week-off allocation in single/multiple/alternate week

Payroll Management:

• Very Detailed and Configurable Pay roll module which can configured as per requirement of Government, PSU, CO-Operative or Privately Held Organizations.
• Intermediate Pay slip facility availability for more than one Payment in a single month
• Time based & Promotion based earning increase calculation
• Salary data security using pay slip locking facility
• Automated Bank file generation with salary information and account number for all employees
• Parameter based precise calculation for Overtime, LTA, Bonus, Ex-Gratia etc…
• Automated Full & Final Settlement
• Parameter driven deductions like PF, VPF, Pension, Professional tax calculation
• System equipped with nearly every form like PF Challan, form 3A, 6A, 12A, 2, 5, 9, 10, 7F, 6, 7, 5A (Professional Tax), ESIC Challan, ESIC register
• Auto handling of previous increment, Past dues, old settlement in arrears & release calculation

Loan-Advance Management:

• Configurable schemes according to various interest rates
• Defined quantum for income tax deductions relevant to loan scheme
• Automated interest and installment calculation according to various loan schemes
• Installment deduction information available in each pay slip
• System capable to generate various reports related to loan-advance status

Income-Tax Management

• User can define income tax rules and investment ceiling limit and change if policy changes
• Auto Prepared form 16 for all individuals
• Form 24Q Challan & Annexure
• Various reports showing projected and non-projected earning-deductions
• Employees can upload various documents relevant to their tax savings benefit
• Multiple Income tax saving parameter under rule 80C, 80D, 80U, 80CC, 80G, 80E etc….

Recruitment & Selection:

• Department heads have facility to forward manpower request
• Keep tracking of interview schedule and auto intimation to interviewer about it
• Fetch data of reject candidate information
• Automated call letter preparation
• Delivers Interview & Medical checkup call letters
• Documents can be uploaded relevant to qualification and experience

Training & Development Management:

• Create training schedules calendar as per requirement
• Facilitate identifying competent & skilled personal for specific task
• Maintain record for training type, training cost, location and trainer
• Post training feedback make aware of effectiveness of the undergone training

Performance Management:

• Parameter based performance appraisal
• Self Assessment with KRA based appraisal management system
• System supports 360 degree appraisal including short and descriptive objectives
• Time based, Merit based, Up-gradation based promotion management system
• Enables to indentify special skilled person to accomplish organizational goals.

Personnel Management:

• Department & designation allocation after joining of employees
• System alert available after completion of probation period of Particular Employee
• Make available use of competency mapping
• Company provided accommodation management
• Enables to handle Facility management like Tour, Transportation, and Canteen
• Handles employee leaving formalities & Exit Interviews
• Enables to access data related attrition rate, causes & employee turn
• Over keep track of employee grievances, suggestions
• Medical Reimbursement and leave encashment management

Employee Asset Management:

• Records of various items like Lap top, Cell Phone, Two wheeler, Four wheeler along with insurance details can be maintained.
• Company township management
• Issue tracking of welfare items like Gloves, Shoes, Mask, Apron etc, at any time

Benefits:

• Manage various life insurance, health insurance, pension schemes
• Maintain details of employees engaged with life insurance, health
• Insurance plans provides timely information of maturity benefits of various schemes